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New York State
Association of
Self-Insured Counties |
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CONSTITUTION AND BY-LAWS |
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ARTICLE 1 |
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NAME |
| Section 1. |
This organization will
be known as "New York State Association of Self-Insured Counties,
Incorporated". |
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Section 2. |
It will be the purpose of this
organization to: |
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a. |
Serve
as a forum for all self-insured New York State Counties and other
municipalities as may be approved by the board to exchange ideas
about uniformity and simplicity in routine methods and procedures, with
a view toward improvement; and |
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b. |
Develop a better understanding of
the nature and functions of self-insurance procedures; and |
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c. |
Study and develop more economy and efficiency in the operation of
municipal self-insurance; and
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d. |
Educate the membership in the application of the techniques of risk
management to further improve their self-insurance programs; and
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e. |
Supply to its members information on the most current legislation or
laws, assist them in solving their individual problems, and cooperate
with them to foster among executives, the public generally, and members
of the Association, a better understanding of the vital role and the
proper relationship of municipal self-insurance administrators and risk
managers to government management; and
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f. |
Prepare and submit to the governing body of the State of New York
recommendations pertaining to legislation affecting the self-insured
programs of the membership; and |
| g. |
Cooperate with other similar organizations with similar ideas. |
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Section 1. a. |
Active members will be those municipalities within the State of New York
which have a self-insured plan and whose dues are paid. Each
municipality will have only one voting member. |
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b. |
Non-voting associate membership will be open to other than
municipalities subject to the approval of the Board of Directors.
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c. |
Lifetime membership will be subject to the approval of the Board of
Directors. Those desiring lifetime membership status shall submit
intent for review by the Board of Directors upon retirement from
Municipal service. Lifetime members will be non-voting members and will
be eligible to attend NYSASIC events at the member cost.
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Section 2.
a. |
Dues for active municipal membership will be fifty five dollars ($55.00)
annually, payable to the Treasurer upon receipt of billing for the same.
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| b. |
Dues for non-municipal associate membership will be one hundred ten
dollars ($110.00) annually, payable to the Treasurer upon receipt of
billing for the same. |
| c. |
for lifetime members will be zero ($0) annually. |
| d. |
Any member or associate member who has not paid the annual dues by three
(3) months following the billing sent by the Treasurer will be deleted
from the membership roster and mailing list. |
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Section 1. |
There will be a minimum of two
(2) meetings per year at a place and on a date to be decided by a vote
of the Board of Directors. The Annual Meeting of the Association
shall be in the spring. |
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Section 2. |
The Board of Directors of the
Association shall determine the rules of conduct and procedures
or, in the absence of such
rules, Roberts' Rules of Order shall control. |
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Section 3. |
Meetings will consist of
sessions dedicated to the interests of self-insureds in the area of
Workers' Compensation, risk management, employee health and safety,
property, casualty, employee benefits and appropriate legislation. The
Board of Directors has the prerogative to change the agenda if it deems
necessary. |
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Section 4. |
Any non-voting associate
wishing to address the general membership must, prior to the beginning
of the meeting, submit for the approval of the Board of Directors an
outline of the content of that address. |
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Section 1. |
Officers shall consist of a
President, a Vice President, a Secretary and a Treasurer. |
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Section 2. a. |
Following the completion of the election cycle outlined in Article V,
Sections 2, 3, and 4, all officers , including the Board of Directors,
shall be elected for a term of two (2) years. Elections shall be held
at the Annual Meeting of the Association.
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b. |
Effective with the 2011 Annual Meeting, all terms shall run through
the end of calendar year in which the term expires. When these
terms expire all new Officers’ terms shall begin on the first day of
January following the Annual Meeting at which they are elected. |
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Section 3. |
The President will preside at all meetings of the Association and the
Board of Directors. The President will appoint all committees except
the Nominating Committee and will serve as an ex-officio member of each,
except the Nominating Committee.
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Section 4. |
The Vice President will succeed to the duties of President in case of
his or her absence or disability. |
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Section 5. |
The Secretary will record all proceedings of the Association, and
maintain a record thereof. A copy of these proceedings will be provided
to each Director for their approval and copies mailed to each member
within sixty (60) days of the meeting. |
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Section 6. |
The Treasurer will be custodian of all Association funds, will keep an
account of all financial transactions, and will file a report at each
Board and/or Membership Meetings. |
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ARTICLE V |
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BOARD OF DIRECTORS |
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Section 1. |
The Board of Directors will be
composed of the officers of the organization plus the immediate past
President and four (4) other members to be elected to serve two (2) year
terms. |
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Section 2. |
At the May 2004
Annual Meeting, directors shall be elected according to the following
rotation: |
| a. |
Director 1 shall be elected to
a term of one (1) year |
| b. |
Director 2 shall be elected to
a term of one (1) year |
| c. |
Director 3 shall be elected to
a term of one (1) year |
| d. |
Director 4 shall be elected to
a term of two (2) years |
| e. |
The immediate past President
shall be elected to a term of two (2) years |
| f. |
The officers of the
Association shall be elected to a term of two (2) years |
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Section 3. |
At the first Annual Meeting of
the Association following the May 2004 Meeting, Directors 1, 2, and 3
shall be elected to serve two (2) year terms. |
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Section 4.a. |
Commencing with the 2006
Annual Meeting, all officers and directors shall be elected to serve two
(2) year terms following the expiration of the current term. |
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b. |
Effective with the 2011 Annual Meeting, all terms shall run through the
end of calendar year in which the term expires. When these terms expire
all new Directors’ terms shall begin on the first day of January
following the Annual Meeting at which they are elected. |
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Section 5. |
The Board of Directors will
have charge of the affairs of the Association when it is not in session. |
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Section 6. |
The Board of Directors will
meet as required. |
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Section 1. |
Nominations of officers and
members of the Board of Directors will be made by the Nominating
Committee. That Committee will consist of three (3) active members of
the Association, other than officers and members of the Board of
Directors, and will be chosen by the Board of Directors. Additional
nominations may be made from the floor. |
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Section 1. |
Vacancies, except in the
case of the President, will be filled by appointment of the Board of
Directors within thirty (30) days of the occurrence of said vacancy.
The person so appointed by the Board of Directors shall finish the
unexpired term of the vacant position. |
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